Rockingham /Harrisonburg ASAP

Date of revision:  8/15/22

Position:  Office Manager

Pay Grade:  10

Position Description:  The ASAP Office Manager serves as the office manager to the ASAP serving under the supervision and being responsible to the Director of the program.  Please see below for a list of responsibilities.

Responsibilities:

• Assists probationers, court staff, attorneys, other professionals and the general public in providing information concerning the program.
• Supervises fee collections.
• Is responsible for accounts payables and receivables.
• Maintains the program’s financial records in QuickBooks, prepares checks, and performs all functions of payroll.
• Administers R/H ASAP’s participation in Virginia’s Debt Set-Off Program.
• Assists with the annual audit.
• Prepares periodic and special reports as requested by the Director or Chief Case Manager.
• Administers employee benefits such as health and life insurance.
• Supervises part-time clerical staff and occasionally interns.
• Logs all contact (face-to-face, telephone, electronic, etc) into the notes section of ECM.
• Requests and logs criminal history records
• Responsible for data entry into the Virginia DMV computer system and running DMV records
• Prepares restricted license orders and ignition interlock orders.
• Keeps record of expendable office supplies and re-orders as needed
• Supervises building and computer maintenance, schedules service vendors, and requests service through landlord as needed
• Provides notary service for the office
• Performs secretarial and receptionist duties including the following:

1.        Prepares client files

2.       Schedules appointments.

3.       Assists with verified sobriety.

4.       Answers phones, records, and relays messages.

5.       Closes and purges probationer files.

6.       Supervises the records management of the office.

Minimum Qualifications:

Completion of a community, junior or business college or equivalent work experience and training which provides required knowledge, skills, and abilities to perform the duties of the job.  Minimum two years experience in clerical work, data entry, and word processing.  Proficiency with Microsoft Windows, Word, QuickBooks, and Excel.  Ability to work with minimum supervision and ability to supervise other clerical staff.  Ability to organize and maintain records.  Mental alertness, clerical aptitude, general knowledge of Business English, General Accounting, Bookkeeping, and Mathematics.  Knowledge of and ability to operate general office equipment such as computers, copiers, phone systems, and faxes.   Knowledge of filing systems.  Ability to work with the public.  

Rockingham /Harrisonburg ASAP

Date of revision:  8/15/22

Position:  Case Manager

Pay Grade:  10

Position Description:  The ASAP case manager serves as a probation officer, providing intake, referral, and monitoring of ASAP probationers.   The ASAP case manager provides periodic updates to the court on probationers as well as scheduling show cause hearings when probationers are non-compliant.  Please see below for a list of responsibilities.

Responsibilities:

• Serves as a probation officer for the Court and the program.
• Reviews all available records such as the Department of Motor Vehicle Records, police and court reports, CCRE’s, medical information, and other social history.
• Conducts intake interviews with probationers to obtain pertinent information to be included in the case files as the background for classification
• Explains Rockingham/Harrisonburg ASAP’s rules, regulations, requirements, and policies to probationers.
• Assigns probationers to appropriate levels intensive education or treatment classification.
• Maintains confidential files in a well-organized manner.
• Evaluates and supervises probationers’ progress and participation during his/her involvement in the program.
• Prepares and schedules show cause hearings at court when probationers are in non-compliance.
• Adheres to case management standards as set forth in the Commission on VASAP Policy and Procedure Manual.
• Appears in court on show cause hearing dates, reviews, or as required by a judge or the Director. 
• Conducts evaluations on habitual/multiple offenders and makes recommendations based on guidelines, approved by the VASAP Director’s Association, to the court regarding license restoration.
• Maintains a professional working relationship with the courts, attorneys, law enforcement officials, probationers, instructors, and counselors.
• Identifies community resources for the benefit of Rockingham/Harrisonburg ASAP probationers.
• Makes independent evaluations of probationers’ situations and makes recommendations, if requested by the court, as to the disposition of assigned cases.
• Administers breath tests and drug screens, including screening of social service clients.
• Monitors ignition interlock as specified in the ignition interlock policies promulgated by the COVASAP.
• Assists the Office Manager with the collection of fees.
• Accurately enters probationer information into the COVASAP approved database in a regular and timely manner.
• Logs all (face-to-face, phone, electronic, etc) contact with probationers in the notes section of the COVASAP approved database
• Attends mandatory and other trainings, workshop, and seminars when instructed to do so by the Director.
• Assists the Director with public information and education responsibilities (i.e., dissemination of public information materials, Juvenile Court Ceremonies, community speaking engagements, etc.)

Minimum Qualifications: 

Bachelor’s degree from an accredited college or university with a major in Criminal Justice, Psychology, Sociology, Social Work, or related field; training in interviewing techniques, knowledge of alcohol/other drugs and their effects on the human body; or any combination of education and /or experience that provides the required knowledge and skills necessary to the position.

Some knowledge of the philosophy, objectives, practices, and techniques of counseling as related to alcoholism/drug addiction, treatment, or rehabilitation; some knowledge of the criminal justice system; knowledge of interviewing techniques; some knowledge of the alcohol and drug laws of Virginia; some knowledge of case work methods; knowledge of the signs and symptoms of alcohol/drug abuse and dependence; ability to conduct interviews and investigations, analyzing attitudes and behavior problems objectively; ability to communicate ideas clearly and concisely, both orally and in writing; ability to establish and maintain professional relationships with coworkers, probationers, court personnel, and service providers; ability to work with minimum supervision; and ability to work in fast paced, high volume work setting.

Rockingham /Harrisonburg ASAP

Date of revision:  8/1/22

Position:  Instructor

Part-time

current need - 

1-English - weekday mornings and/or evenings

2- Spanish - Saturday mornings and/or evenings

Position Description:  The ASAP instructor facilitates probationers’ involvement and participation in alcohol and/or drug education groups utilizing a didactic-group process modality and curricula approved by the Commission on VASAP.

Responsibilities:

• Provides educational/group process services to persons classified and referred for services by the ASAP case manager.
• Utilizes the appropriate COVASAP approved curriculum
• Records and reports probationers’ attendance
• Maintains the confidentiality of participants
• Administers sobriety checks as needed
• Provides mid-point and final reports on probationers
• Reports to ASAP case manager probationer’s continued use of substances or need for additional intervention
• Attends a minimum of 6 hours of continuing education  each year, including any COVASAP sponsored training made available

Minimum Qualifications:

B.S. in psychology, social work, or related field with a minimum of one year’s experience in teaching/group facilitation.  Ability to communicate ideas clearly and concisely, both orally and in writing.  Ability to establish and maintain effective working relationships.  Some knowledge of the psychological and social factors contributing to substance abuse, and the knowledge of the various treatment and rehabilitative modalities available.