Position:  Enrollment Clerk.

Pay Grade:  8

Rockingham /Harrisonburg ASAP

Date of revision:  6/5/18

Position Description:  The ASAP enrollment clerk serves as a liaison between the ASAP office and the court, enrolls probationers at court, assists office manager with general clerical duties, and assists case managers with clerical tasks as needed.  Please see below for a list of responsibilities.

Responsibilities:

• Receives alcohol /other drug referrals daily at the General District Court and processes all offenders for enrollment.
• Prepares restricted license orders for the Clerk of the Court.
• Assists probationers in accurately filling out enrollment paperwork.
• Explains the requirements of ASAP to probationers, schedules the probationers’ first appointment, and processes transfer cases to other ASAP’s or out-of-state programs.
• Tracks General District Court cases, entering new arrests into data base, and entering continuance dates and final dispositions into data base.
• Enters accurately all new referrals from General District Court into data base, entering all information possible into the available screens.
• Processes all show causes, mailing a copy to probationer and delivering original to the Court.  Files probationer file under the show cause date and enters the show cause case into Inferno.
• Prepares reports for Director on arrests and convictions in General District Court.
• Runs criminal histories on referrals and probationers as requested by case management staff and the Director.
• Assists case managers as needed with duties including, but not limited to

      1-  Filing

      2-  Community Service verification

      3-  Assistance with ignition interlock

      4-  Coverage for show causes not on regular show cause court dates

• Performs other duties at the ASAP office under the supervision of the office manager.  These other duties may be performed according to the enrollment officer’s schedule and as needed by the Director:

1-      Performs general clerical duties.

2-      Answers phones, does data entry, and assembles case files.

3-      Performs other duties as needed.

Minimum Qualifications:  Completion of a community, junior, or business college.  Significant work experience or training which provides required knowledge, skills, and abilities may be substituted for education.  Experience/maturity/ability to establish professional relationships with judges, court staff, attorneys, and especially criminal justice probationers exiting directly from court hearings.  Must possess ability to communicate ideas and information clearly and concisely; ability to interview probationers and obtain data needed for court and ASAP.  Ability to do data entry and word processing accurately and in an efficient manner.   Knowledge of computers, network Systems, and general office equipment.